Digital signing just got a serious upgrade! At SuiteFiles, we’re all about making your workflows smoother, faster, and frustration-free—and this month’s updates to our digital signing software do exactly that. Whether you’re chasing signatures from a client or managing your team’s signed documents, these changes are here to save you time and keep things stress-free.
Here’s what’s new, why we made the changes, and how they’ll make your life easier.
Automatic Signing Reminders: Now More Flexible
Let’s be real—nobody likes chasing signatures. That’s why we’ve improved how Automatic Signing Reminders work. Previously, reminders only triggered 7, 3, and 1 day(s) before a document’s expiry date. But we realized that not everyone uses expiry dates, and honestly, why should you have to?
Now, you can choose to send reminders on a regular schedule—every 7, 5, or 3 days based on the expiry date. Just pick your preferred interval and let SuiteFiles handle the rest.
No expiry? No problem. Your automatic reminders will be calculated based on the default expiry date of one year.
Pro Tip: While it’s tempting to send all the reminders, remember, less is more. Overloading your clients with reminders might not be the vibe.
Bulk Signing Reminders: NEW Feature
Manual reminders, be gone! We’ve added the ability to send signing reminders in bulk.
Before, if you wanted to remind clients about their signatures, you’d have to do it one by one. Now? Select multiple documents, hit send, and boom—reminders are on their way. This feature is perfect for those “end-of-week cleanup” moments when you’re trying to close out outstanding signatures in one go.
Smarter Reminder Emails
We’ve also given your clients’ inboxes a little TLC. Reminder emails now include “REMINDER: Your signature has been requested” in the subject line. It’s a small but mighty change that helps clients quickly understand the context of your email (and hopefully gets them signing faster).
And yes, we heard your feedback—typing out “REMIND” to confirm a manual reminder was not a fun step. That extra hoop has been removed entirely.
Exportable Signing Dashboards for Admins
Need to keep track of all the documents your team has sent for signing? Now you can. The Signing Dashboard (find it under More > Document Signing) has a shiny new Export List button, allowing SuiteFiles Admins to export a .csv report of all documents sent for signing.
What’s in the report?
- Choose between Sent documents or All documents, depending on the tab you’re viewing.
- The list includes the file name, so keep an eye on permissions. For example, files in HR folders will show up in the report, even if they’re restricted to certain users.
Pro Tip: This is a great way to share document statuses with your team while keeping everyone in the loop. Just double-check sensitive info before hitting send.
Track Your Signing Requests with Confidence
Managing signing requests just got a whole lot easier. With the latest update to your document signing dashboard, you can now track the status of every signing request email you send.
This new feature ensures you always know whether your requests are reaching the right people and moving forward as planned. No more second-guessing or wondering if an email got lost in transit—just clear, actionable tracking information to give you peace of mind.
Stay in control of your signing workflows and focus on what matters most, knowing SuiteFiles has your back every step of the way.
Coming in 2025: All-New SuiteFiles Digital Signing
Big things are on the horizon for SuiteFiles! In 2025, we’re rolling out an entirely new digital signing experience, and it’s not just an update—it’s a whole new era.
Here’s a sneak peek at what’s to come:
Document Packs Powered by AI
A highly requested feature, SuiteFiles document packs will allow you to group separate documents and send them in a single request. You can even include reference materials to provide extra context—no merging or splitting required.
Take A Deeper Dive
Want to see these changes in action? Our recent webinar with Customer Success superstar Drew Hillier covers all the updates in detail, along with a walkthrough of the signing dashboard. If you haven’t watched it yet, now’s the time!
Not on Super Suite Yet? Upgrade Today!
These updates are just one of the many perks of being on SuiteFiles Super Suite. If you’re ready to unlock the full potential of your workflows, upgrading your subscription is just a few clicks away. Learn more about upgrading here.
Why These Updates Matter
At SuiteFiles, we’re constantly evolving to make digital signing more intuitive and efficient. From flexible reminders to smarter bulk actions and improved tracking, these changes are designed to:
✅ Save you time on repetitive tasks
✅ Keep your clients happy with clear, professional communication
✅ Make managing signed documents as simple as possible
Because let’s face it—digital signing shouldn’t be a headache.
Try the Updates Today
Whether you’re an existing SuiteFiles customer or just exploring our platform, these updates make digital signing better than ever. Give them a try and let us know what you think!
Have feedback? Our team is always listening. Drop us a line—we’d love to hear from you.
Correction: We previously stated that the new automatic reminders would be calculated based on the sent date rather than the expiry date. We got a bit ahead of ourselves! This change is planned for a future release. To confirm, for now, automatic reminders will continue to be calculated backwards from the expiry date Every 7, 5 or 3 days rather than only once on days 7, 3 and/or 1. We apologize for the mix up.This article has been updated to reflect current automatic signing reminders behaviour.
