We’ve all heard it before—multitasking is the key to getting more done, right? But what if we told you that juggling multiple tasks might actually be slowing you down? The truth is, multitasking creates “friction fatigue,” leaving you drained from constantly switching between tasks and tools. For professional service providers, where accuracy and efficiency are essential, this kind of fatigue can be a productivity killer.
So let’s talk about the alternative: uni-tasking, or focusing on one task at a time. It sounds simple, but in today’s world of endless apps and notifications, uni-tasking can feel harder than it should be. Here’s why multitasking doesn’t work, and how you can make the shift toward a more focused, streamlined way of working.
Why Multitasking Doesn’t Work
Multitasking might feel productive, but studies show it has the opposite effect. In reality, switching between tasks divides your attention, increases the chance of mistakes, and makes it harder to complete anything efficiently. Here’s why multitasking just doesn’t cut it:
- Increased Error Rates: Every time you switch between tasks, your brain needs time to refocus. According to research, multitasking can increase error rates by as much as 50%. When accuracy matters, as it does in accounting and professional services, those errors add up.
- Slower Completion Times: Task-switching costs time. Studies estimate that switching tasks can reduce productivity by up to 40%, as your brain constantly readjusts. For firms that juggle client requests, deadlines, and admin work, this is a recipe for delays.
- Friction Fatigue: Switching between tasks isn’t just mentally tiring—it’s physically tiring when it means jumping between multiple apps. This “friction fatigue” creates unnecessary stress, drains energy, and leaves teams feeling stretched thin.
The Benefits of Uni-Tasking
Uni-tasking, on the other hand, is about focusing on one task at a time to improve accuracy, efficiency, and quality of work. Instead of bouncing between tasks, uni-tasking lets you dive deeper and finish faster. Here’s why it works:
- Improved Focus: Uni-tasking allows you to fully focus on one task, reducing the chance of errors and improving attention to detail. It’s ideal for professional service firms that require precision, whether it’s drafting reports, analyzing data, or preparing client presentations.
- Faster Completion: When you’re not bouncing between projects, you can complete tasks more quickly. Focusing on one thing at a time boosts momentum, helping you power through your workload with fewer interruptions.
- Reduced Friction Fatigue: Uni-tasking reduces friction fatigue by minimizing the need to constantly switch tools and tabs. With a streamlined setup, you can spend more time working and less time managing your workspace.
Tactical Tips to Shift from Multitasking to Uni-Tasking
So how can you break the multitasking habit and embrace uni-tasking? Here are some tactical steps to get started:
1. Upgrade Your Workspace with Integrations
A key reason for friction fatigue is the need to jump between multiple apps. Most workspace platforms offer a range of integrations with essential tools you probably use each and every day. SuiteFiles for example, integrates with Xero Practice Manager, Karbon, QuickBooks Online, and more, so you can manage tasks, access client data, and collaborate seamlessly—all from one intelligent workspace.
By bringing your apps together in SuiteFiles, you can cut down on time spent toggling between platforms, helping your team stay focused and efficient.
2. Create a Prioritized Task List
At the start of each day, identify your top priorities and tackle them one at a time. Organize tasks by urgency and complexity, and work your way down the list without jumping around. A prioritized list not only keeps you focused but also helps you feel accomplished as you check off each task.
3. Use Time Blocks for Deep Work
Set aside specific blocks of time for focused work. During these blocks, mute notifications, close unnecessary tabs, and fully commit to a single task. Studies show that time blocking can significantly improve productivity and concentration, especially for complex or creative tasks.
4. Limit Distractions and Set Boundaries
Multitasking is often driven by distractions. Limit these by setting boundaries for your workspace. Turn off notifications, silence your phone, and communicate with your team about “focus hours” when you won’t be available for non-urgent requests.
5. Automate Routine Tasks
Admin tasks can quickly derail your focus. SuiteFiles lets you automate document organization, client data entry, and other routine tasks, so you don’t have to interrupt your flow. By automating the small stuff, you can keep your focus on client work and high-value projects.
How SuiteFiles’ Intelligent Workspace Supports Uni-Tasking
SuiteFiles makes uni-tasking easier by providing an intelligent, integrated workspace where all your essential tools are connected. With integrations for Xero Practice Manager, Karbon, QuickBooks Online, and WorkGuru, SuiteFiles allows you to manage client information, tasks, and documents from one place. This setup reduces friction fatigue, streamlines workflows, and helps you stay focused on what really matters.
Imagine starting your day with everything you need in one workspace—no need to jump between apps, search through files, or re-enter data. SuiteFiles’ intelligent workspace gives you the freedom to focus on your clients and the work you love, without the admin overload.
Ready to Ditch the Multitasking Myth?
Multitasking might sound efficient, but for professional service firms, it’s usually the opposite. By embracing uni-tasking and streamlining your workspace with SuiteFiles, you can minimize friction fatigue, improve focus, and boost productivity.
Want to see how SuiteFiles’ intelligent workspace can make uni-tasking your new normal? Book a demo today and experience the benefits of a more connected, productive work environment.
